How is Your Signature?

by DanB

I was helping a good friend change their Outlook signature last
night. It was an interesting experience for me since Outlook isn’t
installed on any of my machines currently. Fortunately my memory
held up and we got the task accomplished. Oh I was working over the
phone too.

After the fact I spent a few minutes talking about signatures. We
all know the standard signature – your name and other information
you would like others to know. Some people like a cute saying in
there. Others may reference a product they sell. But you can really
do a lot more with your signature and save yourself some time in
the process.

Here is a quick example. Say your email signature is this:

SpongeBob SquarePants
Eat at the Krusty Krab

Easy enough. SpongeBob puts that as his default signature and away he
goes. Every email he creates already has the signature in place.

How can you expand this and get more use from your signature? Here
is a good start. What if you made your signature like this:

Hi,

Thank you for writing.


Sincerely,

SpongeBob SquarePants
Eat at the Krusty Krab

One of my friends answers questions by email all day. I recommended

to her to use the following for the base signature:

Hi,

Thank you for writing.

You asked ” ?”

Did that help? Let me know.

Sincerely,

SpongeBob SquarePants
Eat at the Krusty Krab

My friend was typing this anyway. Now she simply copies their
question, hits reply, pastes the question inside the ” ?”.  Now she
is off and running.

Expanding your signature file may seem like a small thing that only
saves you a few seconds. That is true. But those few seconds spread
over all the email you reply to day after day add up.

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